The Individual Monitoring Committee (Comité de Suivi Individuel, CSI) is mandatory for any re-registration. The CSI report must be uploaded on ADUM before october 30th each year. The objective is to have a better follow-up of the thesis work by making sure that 1/ the objectives set at the beginning of the thesis are progressing in the right direction and 2/ that the commitments of the supervisor/doctoral student are respected (see the doctoral charter and the training agreement signed at the beginning of the thesis). In case of scientific or relational difficulties, the committee can play a role of mediation or alert to the EDCSV. In all cases, the committee's opinion is consultative.
The modalities of the CSI presented here are MANDATORY.
Official texts on doctoral training (May 2016, translation):
« Article 13 - A doctoral student's individual monitoring committee shall ensure the smooth running of the course based on the doctoral charter and the training agreement. In an interview with the doctoral student, it evaluates the conditions of his or her training and the progress of his or her research. It makes recommendations and sends a report of the interview to the director of the doctoral school, the doctoral student and the thesis director. In particular, it shall ensure the prevention of any form of conflict, discrimination or harassment.».
…….
« Article 11 - Enrolment shall be renewed at the beginning of each academic year by the headmaster, on the proposal of the director of the doctoral school, after consultation with the thesis director and, from the third enrolment onwards, with the doctoral student's individual monitoring committee. »
Composition of the CSI
In addition to the doctoral student, his/her thesis director (and, if applicable, the co-director or co-supervisor), the CSI is composed of three other members :
Two members, at least one holding the HDR (habilitation to direct research), must be external to the team, at least one of them being external to the laboratory. These external members are chosen for their expertise in the disciplinary field of the thesis project. One of these external members is the president of the CSI.
A third member of the jury is proposed by the doctoral student. This person may participate in the scientific discussion and acts as the doctoral student's tutor. This person must have a permanent job of a scientific nature (researcher, teacher, technical staff, etc.) and must not have any links of interest with the thesis director (no current scientific collaboration or joint publications over the last three years).
The members of the jury must alert the Doctoral School in case of any identified problems .
The members of the CSI undertake to respect the confidentiality of scientific (and non-scientific) information resulting from the interviews.
The composition of the CSI will be communicated to the ED by the doctoral student, for validation, before the first visit (1).
NB: It is possible that one of the members of the committee may not be accredited research supervisor (HDR) on the condition that his/her scientific expertise is recognized in the field concerned. It is also possible to have for the second CSI members different from the first one, if the research during the thesis deals with another scientific field.
WARNING
The members of the CSI cannot be referees for the thesis defence but they may be examiners.
Frequency of CSI
The committee will meet (at least) twice if the duration of the thesis does not exceed 3 years:
The first visit (CSI 1) will take place during the first year of the thesis (between may and mid november) and the report (CR) will be required for registration in the second year (to be uploaded on ADUM before October 31st).
The second visit (CSI 2) will take place during the 2nd year (between may and mid november) and the CR will be required for registration in the 3rd year (to be uploaded on ADUM before October 31st).
An additional visit will be required by the ED for registration in the 4th year of thesis (2) (to be uploaded on ADUM before October 31st).
Particular cases
In the case of an international co-tutelle, if there is an equivalent of the CSI in the country of co-tutelle, this will be accepted. However, the CSI that will follow the period spent in France will have to give rise to a specific report at EDCSV.
Doctoral students in international organisations (EMBL, ESRF, ILL) who have their own CSI formula, defined by the doctoral programme of these organisations, will upload on adum their TAC before October 31st.
The validation of the selection of the members will be done by email: indicate the names, grades, HDR (or not), laboratories, and expertise of the 3 members you propose for your committee. Specify in your message your name, the name of your supervisor(s) and the name of your team/laboratory. Send this message to the ED correspondent for your laboratory (see below).
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Doctoral School of Chemistry and Life Sciences
